Terms of Service

Last updated: September 1, 2025

Agreement to Terms

These Terms of Service ("Terms") govern your use of ReceiptRecon's AI-powered financial management platform and related services (collectively, the "Service") operated by ReceiptRecon ("we," "our," or "us").

By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these terms, then you may not access the Service.

Description of Service

ReceiptRecon provides an AI-powered financial management platform that includes:

  • Automated receipt and document processing
  • AI-powered expense categorization and analysis
  • Bank statement processing and reconciliation
  • QuickBooks integration and synchronization
  • Financial reporting and analytics
  • Tax deduction identification and tracking
  • Email document processing

User Accounts

When you create an account with us, you must provide accurate, complete, and current information. You are responsible for safeguarding the password and for all activities that occur under your account.

You agree not to disclose your password to any third party and to take sole responsibility for any activities or actions under your account, whether or not you have authorized such activities or actions.

You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

Acceptable Use

You agree to use the Service only for lawful purposes and in accordance with these Terms. You agree not to:

  • Use the Service for any illegal or unauthorized purpose
  • Upload or transmit viruses, malware, or other harmful code
  • Attempt to gain unauthorized access to our systems or networks
  • Interfere with or disrupt the Service or servers
  • Upload content that infringes on intellectual property rights
  • Use the Service to process fraudulent or counterfeit documents
  • Share your account credentials with unauthorized users
  • Reverse engineer or attempt to extract source code from the Service

Subscription and Payment Terms

Pricing: Our current pricing is available on our website. We reserve the right to change our pricing with 30 days' notice.

Billing: Subscriptions are billed in advance on a monthly or annual basis. Payment is due immediately upon billing.

Refunds: We offer a 30-day money-back guarantee for new subscriptions. Refunds are processed within 5-10 business days.

Cancellation: You may cancel your subscription at any time. Cancellation will take effect at the end of your current billing period.

Late Payments: Late payments may result in service suspension or termination.

Data and Privacy

Your privacy is important to us. Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

You are responsible for ensuring that you have the right to upload and process any documents or data through our Service, and that such processing complies with applicable laws and regulations.

Intellectual Property

Our Rights: The Service and its original content, features, and functionality are owned by ReceiptRecon and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

Your Rights: You retain ownership of any content you upload to the Service. By uploading content, you grant us a limited license to process and store your data for the purpose of providing the Service.

AI Processing: Our AI models may learn from your data to improve our services, but we do not use your specific data to train models for other customers.

Third-Party Services

Our Service may integrate with third-party services such as QuickBooks, banks, and other financial institutions. These integrations are subject to the terms and conditions of those third-party services.

We are not responsible for the availability, accuracy, or content of third-party services, and your use of such services is at your own risk.

Disclaimers

Service Availability: We strive to provide reliable service but cannot guarantee uninterrupted access. The Service is provided "as is" without warranties of any kind.

Accuracy: While our AI strives for accuracy, we cannot guarantee 100% accuracy in document processing or categorization. You should review all processed data for accuracy.

Tax Advice: Our Service is not a substitute for professional tax advice. Consult with qualified tax professionals for tax-related decisions.

Financial Decisions: We do not provide financial advice. All financial decisions should be made in consultation with qualified professionals.

Limitation of Liability

To the maximum extent permitted by law, ReceiptRecon shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses.

Our total liability to you for any claims arising from the use of our Service shall not exceed the amount you paid us in the 12 months preceding the claim.

Indemnification

You agree to defend, indemnify, and hold harmless ReceiptRecon and its officers, directors, employees, and agents from and against any claims, damages, obligations, losses, liabilities, costs, or debt arising from your use of the Service or violation of these Terms.

Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice, for any reason, including breach of these Terms.

Upon termination, your right to use the Service will cease immediately. We may delete your account and data, though we will provide reasonable notice before permanent deletion.

All provisions of these Terms which by their nature should survive termination shall survive termination.

Governing Law

These Terms shall be governed by and construed in accordance with the laws of [Your Jurisdiction], without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be resolved in the courts of [Your Jurisdiction].

Changes to Terms

We reserve the right to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. Your continued use of the Service after any changes constitutes acceptance of the new Terms.

Severability

If any provision of these Terms is held to be unenforceable or invalid, such provision will be changed and interpreted to accomplish the objectives of such provision to the greatest extent possible under applicable law, and the remaining provisions will continue in full force and effect.

Contact Information

If you have any questions about these Terms of Service, please contact us:

Email: receipts@receiptrecon.com

Address: ReceiptRecon, [Your Business Address]